Avoiding Critical Mistakes with a New Phone System

Avoiding Hotel Phone System ProblemsEvery business, no matter the size or what they may be selling, is bound to have issues along the way when it comes to the use of newer technology. Unfortunately, this comes with the territory, regardless of how hard you try to avoid problems.

The trick is to ensure that any issues that come up are handled in a timely and professional manner. Small mistakes here and there aren’t too much to worry about; they’re simply part of the implementation of advanced technology, coupled with the learning process. The bigger mistakes — the critical ones — are what you want to avoid at all costs. This way, you won’t have an interruption in service in regards to your clientele, not to mention the possible costs associated with critical mistakes.

Eliminating the Fears of a Hotel VoIP Phone System

Advancements in technology that focus on making PBX bigger and better than ever  are still driving these systems to heights they’ve never achieved before. Even now, many businesses continue to install new PBX systems. That being said, it’s impossible to deny that VoIP is making a huge splash in an arena that was previously dominated by PBX phone systems. If you think about it for a moment, it’s easy to see why. VoIP has already proven that implementation of this newer type of technology can help all businesses — not just hotels — increase their daily productivity and efficiency. And, of course, VoIP is likely to lower operating costs, especially in the long run.

There is always a bit of fear in the implementation of an entirely new type of technology, even when that technology has been utilized elsewhere for quite a long time. Businesses fear that a new system will bring with it new problems, ones they won’t know how to fix. While the old way of doing things might not be the most efficient, they’ve been dealing with the quirks long enough to be comfortable with them. This is why it is absolutely essential that the implementation of such a huge endeavor as switching out your hotel phone technology comes with a structure of support to eliminate any fears you may have, which includes costly critical mistakes that you believe may occur from its use.

Understand the Importance of Training and Adoption

Whether you decide to install a new PBX or VoIP phone system, training your employees is the first crucial step to avoiding critical mistakes with the use of the system. Although the technology of these systems may differ, each one provides a number of advancements that your employees may not be aware of. Phone systems are no longer limited to simply making calls. Current technology allows for functionality on a computer rather than a hard phone, the complex managing of calls in a busy environment, mobility applications, and a whole slew of other uses. By supplying the proper training, not only will you avoid problems, but your employees will be more efficient in their daily activities.

Another way to avoid critical mistakes in the implementation of new hotel phone technology is to engage the employees who will be using the technology and listen to their questions and suggestions. The people who will be using your hotel’s new system are the ones who will first identify many possible critical mistakes before they have a chance to occur. They can also provide an informed opinion on which technology — PBX or VoIP — may work better within your current infrastructure. Of course, it’s equally important that you don’t take their word as gospel; simply taking it under advisement may give you ample information to avoid critical mistakes in the future.

Want more information on how PhoneSuite can partner with you in ensuring that your phone system is a success now and in the future? Click here.


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